If you want the very basics of a good password manager for no cost, RoboForm is a solid option. The interface could be a little more intuitive, but as long as you don’t mind figuring out some of the functions yourself, it’s definitely worth considering.
How To Install
To install RoboForm, click the Get RoboForm Free button on the RoboForm homepage. This will download the desktop application. When you click on the application, it will ask you to choose which browsers you want to use for the browser extension. Otherwise, it will automatically integrate with any compatible browsers installed on your computer. You’ll then be prompted to make an account by entering your email address and a strong, unique master password, which will be used to access your account. When creating your master password, RoboForm will tell you whether it’s strong or weak before you submit. You automatically get a 30-day free trial of RoboForm Everywhere (the premium version).
How It Works
RoboForm operates a little differently in terms of how it saves your passwords. With most password managers, you can enter the login information for a website in the application, and the password manager will use an autofill function to automatically enter that username and password when you visit the website.
RoboForm does the opposite. You have to go to the website and enter your credentials, and it will automatically save the form-specific data from that website to your passwords folder. To do this, enter your login information and then click on the RoboForm extension. It will ask you to label the login and specify which folder you would like to save it to. The next time you go to the website, it will automatically fill in that saved information. Once it’s saved to RoboForm, you can click on that entry and make edits. There’s also a search bar so you can find specific logins quickly.
The RoboForm interface is clean and simple enough to use, but maybe not the most intuitive. There are a few basic functions that take one small, extra step. Not being able to add a login information directly to the application is a bit annoying, especially if you’re someone who just wants to enter them all at once. There’s also no “add” button if you want to create a new folder. You have to either to “file > new folder” or double click the “home” button in the folder section.
The RoboForm navigation system is also not as organized as it could be. There’s one, all encompassing “home” folder, which contains saved logins, identities, bookmarks, and safe notes. The navigation toolbar on the left contains all of these categories, and when you click on a category, the entries of that category appear in the next toolbar. However, your saved logins always appear in the second toolbar, regardless of whether or not it’s been clicked. It’s not necessarily confusing, but it’s not the best folder organization system.
In addition to saving passwords, you can create a saved “identity.” In this section, you can add data like your name, address, email addresses, phone numbers, your social security number, your birthday, credit card information, and bank information, to list a few. You can fill in as much or as little information as you want, but it is helpful to be able to autofill this information, and to have it all in one, secure place.
Like any good password manager, RoboForm has a password generator function. In order to use it, you have to visit a website and enter a username first. Then, click on the browser extension and click generate. It’s customizable, so you can decide the length and the number and types of characters in the password. RoboForm will then automatically save that to your passwords folder.
Sharing logins on RoboForm is easy. You can either create a shared folder and enter the email addresses of the people who can access the folder, or, if you only want to share one entry, you can double click on it, click Sharing and enter the email address of the person you want to have access. Again, there’s no specific button for this feature in the application, so it’s all about just knowing how to do it. Note, this function is only available in the paid version of RoboForm.
You can easily import saved passwords from almost any other password manager or a CSV, and export the passwords you save in RoboForm as a CSV.
The most basic version of RoboForm is free. The premium version of RoboForm is called RoboForm Everywhere. This version allows you to automatically sync information across multiple devices using RoboForm’s secure cloud. It also gives you the option to add an emergency contact, someone who will have access to your RoboForm account in the event of an emergency. You also have to upgrade to RoboForm Everywhere in order to create shared folders.
RoboForm Business allows companies to securely share passwords and other sensitive information among multiple employees. This version offers a centralized Management Console, which allows administrators to designate permissions, assign credentials, view password security reports, and streamline the onboarding process for new employees. And RoboForm Business offers two-step verification, adding an extra layer of security.
RoboForm Family allows families of up to five users to share logins, identities, and safe notes. A central administrator can decide which users have access to what information, while individual users can also create their own, private entries. The family version also comes with automatic syncing and account data backup.
RoboForm has an in-app security feature called the “Security Center,” which gives you an overall percentage score of all your saved passwords. It also breaks down the strength of each password, and tells you if there are any reused or duplicate passwords. It’s not as comprehensive as the security score feature on other password managers, but it definitely gives you enough information so that you can stay on top of your passwords and practice basic password maintenance. For the safety of your master password, RoboForm encrypts locally, so only you will ever know your master password, and the company can never access your data.
Note: RoboForm does not offer two-factor authentication, a useful and increasingly popular security measure that requires you to authenticate yourself using another device before you can access your account.
RoboForm has a mobile app compatible with iOS and Android. The mobile app has a few different options for secure login, including Touch ID (if it’s enabled on your phone), a PIN number, or just your master password. The app has a tile-like layout which is easy to navigate. You can also enable the browser function in your settings so you can use autofill on your phone.
Basic version: Free
RoboForm Everywhere offers a free 30 day trial, then:
- $20 for one year
- $50 for three years
- $75 for five years
- $40 for one year
- $50 for three years
- $150 for five years
RoboForm Business: $30/user for a one year subscription, with discounts for three and five year subscriptions, and discounts for larger groups of users
Who It Might Be Good For
- Users who want a basic, free password manager
- Users who want a solid option for families or business
Who It Might Not Be Good For
- Users who are newer to password managers and would benefit from a more intuitive interface
- Users who want to use two-factor authentication
- Users who want to sync across devices without paying extra
- Users who want to be able to add an entry within the application, and not directly from the website
RoboForm offers all the essential password manager functions for no cost. It operates a little differently compared to its main competitors, but as long as you don’t mind acquainting yourself with the RoboForm interface, it’s a solid option for users who just want the basics.